White Papers and Tip Sheets

Overcoming the Challenges of Large-Scale Migrations to Enterprise File Sync & Share services (EFSS)

Enterprise File Sync & Share services are here to stay, offering cost-effective storage and simple collaboration for an increasingly remote workforce. Per a survey conducted by AIIM, 38% of respondents say that more than half of their organization has a need to share files with someone outside of their organization. As enterprises adapt to that reality, many are developing strategies for migrating files from their legacy enterprise content management systems into these newer cloud-based content collaboration platforms – and quickly discovering that it is much more complicated than copying documents from one system into another.

Historically there have been many technical requirements, challenges, and costs associated with traditional migration methods. Application-critical metadata, user and group permissions, document versions and other file artifacts are all managed differently across platforms and must be accounted for in the migration. Additionally, network and bandwidth limitations can cause delayed or failed file transfers, posing a risk of business disruption or data loss.

According to Gartner, by 2019, 75 percent of enterprises will have deployed multiple EFSS capabilities, and over 50% of them will struggle with data migration, up from only 10% today. Fortunately, there are intelligent solutions on the market today that can anticipate and overcome these challenges; mitigating risk, reducing costs and enabling a successful migration to the cloud.

Download this paper discussing migrating to EFSS, and learn how organizations can manage hybrid EFSS and ECM solutions.

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Planning Your Enterprise File Migration

Historically, there have been many risks and high costs associated with the difficult task of storage platform migration.

That’s why, despite the explosion of proven EFSS services on the market, there are still many organizations who have yet to make their big move to the cloud.

With powerful migration tools readily available, IT departments no longer need an army of integrators to get the job done.

Download this paper discussing SkySync’s Enterprise File Logistics, and learn how organizations can now easily complete their migration to the cloud in-house without getting burned.

Hybrid Content Management

Securely Synchronizing On-Premises & Cloud-Based Storage

Hybrid Content Management is the practice of implementing both cloud-based and on-premises systems to store, share and manage enterprise content.

Despite what seems like a mass exodus to new cloud-based enterprise file sync and share services (EFSS) such as Box, Dropbox, Office 365, G Suite, Citrix ShareFile and others, many businesses are still housing their unstructured content on-premises. Forrester reported in 2016 that 47% of companies surveyed held between 1 terabyte (TB) and 19 TBs of data locally, while 21% stored 100 TBs to 999 TBs and a further 14% stored over 1,000 TB on-premises.

Gartner has acknowledged that a single repository for unstructured content “remains unreachable” for most enterprises for a host of reasons. The analyst firm has predicted that within the next year, 50% of enterprises will manage that content using a hybrid storage model.

As cloud-based enterprise file sync and share services enter and exit the market, many organizations today are finding it difficult to go all-in on the cloud and instead are opting to deploy these services concurrently with their existing on-premises Enterprise Content Management (ECM) platforms.

Download this paper discussing SkySync’s Enterprise File Logistics, and learn how organizations can manage hybrid content management solutions.

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SkySync is an integral and strategic component to our infrastructure at AstraZeneca.”
Luke Temple, Services Design Architect – AstraZeneca

EFSS White Paper – Integrating Legacy, On-Premise Storage with EFSS Platforms

It’s becoming clear that 2016 shaped up to be the Year of Hybrid Content Management. Looking further ahead, market researchers predict that by 2019, 75% of enterprises will have deployed multiple Enterprise File Synchronization and Sharing (EFSS} capabilities and over 50% of them will struggle with problems of data migration from Legacy to new repositories.

When you consider that many enterprises store tens to hundreds of millions of files that are often distributed among a wide variety of storage systems and locations, the process of syncing, migrating and backing up this volume of data can reach terabytes or petabytes – is daunting.

That’s why new “file logistics” tools are needed to automatically resolve incompatibilities between ECM systems, SharePoint, NFS, SAN or NAS systems when migrating and/or syncing to a cloud service. This is come out in the following Best Practice research note titled “How to Migrate File Shares, SaaS and ECM to EFSS.”

I invite you to learn more about the findings as you evaluate the right content management solutions for your enterprise. Don’t hesitate to contact us if you’d like to discuss how we’ve helped over 2000 customers around the globe successfully bridge both their on premises storage and ECM systems to a variety of cloud-based EFSS services.

Mark Brazeau, CEO SkySync

4 Ways “ECM” Turned Out Differently Than We Planned

The single repository dream – get over it

One of the byproducts of “the ECM term” has been an assumption that the desired outcome of an “ECM initiative” was to get everything into a single repository. Many of us within the ECM world purported to have a clear vision of how such a universal system should be applied across the enterprise, across multiple content types, and across multiple processes, managing the lifecycle of content from creation, through collaboration, distribution, process and archive, to eventual and defensible deletion.

There is clearly a migration in the direction of cloud content management solutions, which means that organizations have a decision to make relative to the large volume of documents in existing legacy systems. The challenge is that organizations may have millions of documents. Which should be moved and which should stay where they are?

Organizations typically adopt a hybrid approach to the question of content migration – they struggle with the decision about which information should stay where it is until some later point (or never!), which should migrate into new systems, and how both should be surfaced within business applications.

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Logistics Means More Than Moving Physical Stuff Around

Logistics, Redefined

In a modern digital organization, “Logistics” doesn’t just refer to the movement of people or physical objects. Organizations face complex information logistics challenges in coordinating all of the various unconnected content silos that have arisen over the past 15 years – and continue to multiply as more and more SaaS and consumer technologies are adopted by newly empowered line of business executives.

AIIM reports that 52% of organizations have three or more ECM/DM/RM systems and 22% have five or more systems. The problem is even more challenging at the largest organizations, with 38% reporting more than five ECM/DM/RM systems in operation. Of course, the information that is officially in ECM/DM/RM systems is only part of the information management story in most organizations.

Organizations have long struggled with these core “information logistics” questions:

  • SYNC: When – and why — should I sync information between repositories?
  • MIGRATE: When – and why — should I migrate information from one repository to another?
  • ARCHIVE: How can I best archive information onto less expensive storage once its “active” phase is completed?
  • DISPOSITION: If 60% of the information we’re collected is “ROT” (Redundant, Obsolete,Trivial), how do I determine which is ROT and which is not, and responsibly destroy the junk?

There are 3 reasons why these core information logistics issues are more challenging than ever before.

Download the Tip Sheet to learn why.