White Papers and Tip Sheets

Enterprise Content Integration – Seamless Automation of Your Storage Migrations & Synchronizations

One thing that has remained constant in the ever-changing world of file storage and collaboration is the inability of many enterprises to consolidate to a single platform. As businesses adopt newer, more efficient Enterprise File Sync & Share (EFSS) solutions, they often continue to support their existing legacy storage systems – creating silos and clouding visibility into where documents are stored and, perhaps more importantly, identifying who has access.

According to AIIM, 52% of organizations have 3+ Enterprise Content Management (ECM) systems in place, while 22% have 5 or more – 38% of the largest organizations surveyed reported having more than 5 ECM systems in operation. Unsurprisingly, this means potential storage chaos for many IT departments… however, it can get better.

In recent years, there has been a shift in the content management paradigm. Organizations are now discovering that there is a way to integrate their disparate platforms, bridging silos and enabling collaboration while ensuring that file governance policies are met.

Review and download this paper discussing Enterprise Content Integration – Seamless Automation of Your Storage Migrations & Synchronizations

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Business and Technical Considerations when Migrating to SharePoint or SharePoint Online

As organizations consider migrating content to SharePoint or SharePoint online, it is important to understand that there are many business and technical considerations that can affect the quality and the duration of the migration. These articles will identify and address a few key concepts that, if properly understood, can improve any migration to SharePoint or SharePoint Online.

Areas Discussed

  • Knowing Your Data
  • Understand and Prepare for Records Management and Content Disposition
  • Process Improvement
  • Phased, Slow Walk Migration
  • Migration Duration
  • Demonstrate Value & Get Buy-In from Stakeholders
  • Fully Understand Your Storage Environment
  • Exclude Unnecessary Content
  • Architect Your SharePoint Environment Before Moving Content
  • Choosing Your Migration Method
  • Pilot Test Your Migration With Early Adopters
  • And Much More

Download this two-part White Paper Series discussing migrating to SharePoint, and learn how organizations can manage hybrid On-Prem and Cloud solutions.

Overcoming the Challenges of Large-Scale Migrations to Enterprise File Sync & Share services (EFSS)

Enterprise File Sync & Share services are here to stay, offering cost-effective storage and simple collaboration for an increasingly remote workforce. Per a survey conducted by AIIM, 38% of respondents say that more than half of their organization has a need to share files with someone outside of their organization. As enterprises adapt to that reality, many are developing strategies for migrating files from their legacy enterprise content management systems into these newer cloud-based content collaboration platforms – and quickly discovering that it is much more complicated than copying documents from one system into another.

Historically there have been many technical requirements, challenges, and costs associated with traditional migration methods. Application-critical metadata, user and group permissions, document versions and other file artifacts are all managed differently across platforms and must be accounted for in the migration. Additionally, network and bandwidth limitations can cause delayed or failed file transfers, posing a risk of business disruption or data loss.

According to Gartner, by 2019, 75 percent of enterprises will have deployed multiple EFSS capabilities, and over 50% of them will struggle with data migration, up from only 10% today. Fortunately, there are intelligent solutions on the market today that can anticipate and overcome these challenges; mitigating risk, reducing costs and enabling a successful migration to the cloud.

Download this paper discussing migrating to EFSS, and learn how organizations can manage hybrid EFSS and ECM solutions.

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Planning Your Enterprise File Migration

Historically, there have been many risks and high costs associated with the difficult task of storage platform migration.

That’s why, despite the explosion of proven EFSS services on the market, there are still many organizations who have yet to make their big move to the cloud.

With powerful migration tools readily available, IT departments no longer need an army of integrators to get the job done.

Download this paper discussing SkySync’s Enterprise Content Integration, and learn how organizations can now easily complete their migration to the cloud in-house without getting burned.

Hybrid Content Management

Securely Synchronizing On-Premises & Cloud-Based Storage

Hybrid Content Management is the practice of implementing both cloud-based and on-premises systems to store, share and manage enterprise content.

Despite what seems like a mass exodus to new cloud-based enterprise file sync and share services (EFSS) such as Box, Dropbox, Office 365, G Suite, Citrix ShareFile and others, many businesses are still housing their unstructured content on-premises. Forrester reported in 2016 that 47% of companies surveyed held between 1 terabyte (TB) and 19 TBs of data locally, while 21% stored 100 TBs to 999 TBs and a further 14% stored over 1,000 TB on-premises.

Gartner has acknowledged that a single repository for unstructured content “remains unreachable” for most enterprises for a host of reasons. The analyst firm has predicted that within the next year, 50% of enterprises will manage that content using a hybrid storage model.

As cloud-based enterprise file sync and share services enter and exit the market, many organizations today are finding it difficult to go all-in on the cloud and instead are opting to deploy these services concurrently with their existing on-premises Enterprise Content Management (ECM) platforms.

Download this paper discussing SkySync’s Enterprise Content Integration (ECI), and learn how organizations can manage hybrid content management solutions.

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4 Ways “ECM” Turned Out Differently Than We Planned

The single repository dream – get over it

One of the byproducts of “the ECM term” has been an assumption that the desired outcome of an “ECM initiative” was to get everything into a single repository. Many of us within the ECM world purported to have a clear vision of how such a universal system should be applied across the enterprise, across multiple content types, and across multiple processes, managing the lifecycle of content from creation, through collaboration, distribution, process and archive, to eventual and defensible deletion.

There is clearly a migration in the direction of cloud content management solutions, which means that organizations have a decision to make relative to the large volume of documents in existing legacy systems. The challenge is that organizations may have millions of documents. Which should be moved and which should stay where they are?

Organizations typically adopt a hybrid approach to the question of content migration – they struggle with the decision about which information should stay where it is until some later point (or never!), which should migrate into new systems, and how both should be surfaced within business applications.

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Logistics Means More Than Moving Physical Stuff Around

Logistics, Redefined

In a modern digital organization, “Logistics” doesn’t just refer to the movement of people or physical objects. Organizations face complex information logistics challenges in coordinating all of the various unconnected content silos that have arisen over the past 15 years – and continue to multiply as more and more SaaS and consumer technologies are adopted by newly empowered line of business executives.

AIIM reports that 52% of organizations have three or more ECM/DM/RM systems and 22% have five or more systems. The problem is even more challenging at the largest organizations, with 38% reporting more than five ECM/DM/RM systems in operation. Of course, the information that is officially in ECM/DM/RM systems is only part of the information management story in most organizations.

Organizations have long struggled with these core “information logistics” questions:

  • SYNC: When – and why — should I sync information between repositories?
  • MIGRATE: When – and why — should I migrate information from one repository to another?
  • ARCHIVE: How can I best archive information onto less expensive storage once its “active” phase is completed?
  • DISPOSITION: If 60% of the information we’re collected is “ROT” (Redundant, Obsolete,Trivial), how do I determine which is ROT and which is not, and responsibly destroy the junk?

There are 3 reasons why these core information logistics issues are more challenging than ever before.

Download the Tip Sheet to learn why.

4 Guaranteed Ways to Create a File Migration Mess

Avoid a File Migration Mess!

Rapid technology change in the information management space is creating a fundamental tension for organizations.

On the one hand, as organizations make their plans for the next 18-24 months, they can clearly see the attractiveness of cloud content management solutions and the imperative of making these solutions are more important part of their infrastructure.

On the other hand, they likely have older legacy ECM systems – likely multiple systems – performing critical functions that can’t just be turned off without suffering lots of business disruption.

It all sounds so simple to those outside of IT – “For crying out loud, just move the stuff from the old system to the new, make sure everything works OK, and then turn off the old system and get rid of it.”

And therein lies the rub.

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