What To Do When Your Workforce Moves To The Cloud.
It’s no secret that in most organizations, collaboration is the key to success. Being able to easily share ideas as well as documents is quickly becoming a must for the modern workforce. But what happens when that collaboration is hindered by an antiquated IT model?
With several free, Cloud-based collaboration tools at their fingertips, employees are likely to begin taking matters into their own hands if IT doesn’t move quickly enough.
This was the case for Teach for America, a non-profit organization with more than 2,500 employees working out of 50 regional offices across the United States. With no simple way to access and share organizational data stored within local Network File Systems, employees began identifying and using various Cloud storage services on their own – with no oversight or security from IT.
“A lot of people started using Cloud storage on their own, but these services were not supported by IT. We started seeing our data going out into the Cloud and realized we needed a solution that enabled our users to collaborate easily and securely,” said Amish Chudasama, Senior Director of Enterprise Services and Integrations at Teach for America.
Instead of locking down its datacenter, Teach for America decided that its users were on the right track with Cloud-based collaboration. The non-profit made a decision to deploy Cloud storage throughout the entire organization, so that employees could continue to collaborate and share their content in a way IT could oversee and secure.
Teach for America began migrating all of its users to individual Cloud storage accounts in the spring of 2015. With the migration more than 75 percent complete, the non-profit’s IT department has already begun to decommission its local servers, enabling them to scale back on overhead and staff resources to manage the hardware.
More importantly, however, Teach for America’s employees are finally in charge of their content and collaboration, and IT can rest assured that sensitive information will stay inside the organization.
By getting in front of the problem and moving the entire organization to the Cloud, Teach for America’s IT department turned what could have been a security nightmare into a productivity dream.